Request for Offer (RFO) Annual Contract for Case & Caterpillar Parts

The City of San Antonio is issuing an annual contract to supply replacement parts for its fleet of Case and Caterpillar construction equipment (backhoes, excavators, loaders, dozers, paving machines). The contract will be administered by the Solid Waste Management Department but will also serve Public Works and Parks & Recreation. Vendors must be registered in the city’s SAePS system and submit offers by the deadline. A pre‑bid WebEx conference is scheduled for September 10, 2026 (optional). The solicitation seeks a reliable parts supplier capable of providing a broad range of OEM‑compatible components for heavy‑equipment maintenance across the city’s various districts. • Scope: Furnish replacement parts for Caterpillar and Case construction equipment used city‑wide. • Quantity: Not specified; anticipated ongoing demand throughout the contract year. • Delivery: To various city facilities and job sites as needed. • Contract type: Annual “on‑call” supply agreement, competitive bid. • Mandatory registration: Vendors must complete SAePS vendor registration before bidding. • Pre‑bid conference: Optional WebEx on 9/10/2026 (highly encouraged). • Submission deadline: 9/25/2026, 10:00 a.m. CT.