Fold, Stuff & Mail - W-2s / Treasury

The City of Worcester is seeking a vendor to fold, stuff, and mail tax‑related documents (W‑2s and 1095s) for its Treasurer/Collector’s Office. The work involves processing customer‑provided forms, placing them into customer‑provided envelopes, and mailing each package via First‑Class Mail. Updated quantities from an addendum increase the volume to 8,000 W‑2 packets and 8,000 1095 packets, for a total of 16,000 mail pieces, all of which must be dispatched by January 31 2026. The contract is awarded to the lowest responsive and responsible bidder, with insurance and warranty requirements. • Scope: Folding, stuffing, and mailing of 8,000 W‑2 packets and 8,000 1095 packets (16,000 total pieces). • Delivery deadline: All mail must be sent out by 31 Jan 2026. • Requirements: Provide required insurance (general liability, auto liability, workers’ compensation), a one‑year warranty, and comply with city procurement rules. • Submission: sealed bid due 20 Nov 2025 4 PM; award decision within 90 days of opening.