2026 Leaf Collection and Disposal Program

The City of Cleveland is seeking a qualified firm to design, implement, and manage a city‑wide vacuum leaf collection program. The solicitation includes extensive policies governing direct labor, reimbursable expenses, labor multipliers, invoicing, and personal allowances for staff. Contractors must submit detailed labor multipliers, a reimbursable items list, and adhere to strict cost‑reimbursement rules, including caps on individual reimbursable items and mileage rates for travel. Monthly invoicing and quarterly budget updates are required, and all expenses must be supported by appropriate documentation. The program will involve coordination with the Division of Water, potential use of project‑dedicated vehicles and equipment, and management of multiple staff classes with varying travel and per‑diem allowances. • Provide full‑service vacuum leaf collection across the City of Cleveland. • Submit labor multipliers covering direct labor, fringe benefits, overhead salaries and expenses. • Prepare and maintain a detailed reimbursable items list with quarterly updates. • Invoice monthly (within 30 days of month‑end) and submit supporting documentation. • Manage staff classifications (Class 1‑4) with associated travel, lodging, and per‑diem rules. • Comply with mileage reimbursement ($0.655 per mile) and equipment leasing requirements. • Ensure all expenditures over $10,000 receive prior written City approval.