RFP Printing Services

Iowa Public Employees’ Retirement System (IPERS) is seeking a single vendor to provide comprehensive printing, collating, folding, warehousing, and mailing services for two major projects: recurring monthly mailings and an annual benefits‑statement mailing. The contract will run for an initial three‑year term (with a possible three‑year extension) and requires strict data‑security controls because personal retirement information will be handled. Vendors must submit separate technical and cost proposals, adhere to IPERS’ Data Sharing Statement, and meet detailed quality‑control and delivery timelines. • Scope includes variable‑data letter production, booklet creation, and secure, windowed envelope mailing for approximately 15,000 pieces per month plus an annual 15,000‑statement run. • Mandatory use of CASS/NCOA address verification, Presort First‑Class mailing, and compliance with state‑level data‑privacy standards (encryption, SFTP, secure storage, destruction). • Evaluation emphasizes data‑privacy (30 % weight), customer service, experience, and cost; the lowest‑cost bid is not guaranteed to win.