Loose Forms

The State of Hawaii Department of Taxation is seeking a qualified vendor to design, print, and distribute a suite of “loose” tax forms for the 2026 tax year. The contract is a small‑purchase RFQ (RFQ‑27‑TAX‑01) for an indefinite‑quantity, twelve‑month term. The contractor must produce a variety of forms (e.g., G‑45, G‑49, N‑11, etc.) in OCR‑bond paper, with specific color specifications (PANTONE 1595 U) and QR codes that meet a minimum print contrast. Estimated total quantities exceed 500,000 individual forms across four districts, with a firm delivery deadline of 15 December 2026 to designated district offices. The vendor must provide proofs for approval, meet strict alignment and dropout requirements, and handle all shipping and taxes. The award will be made to the lowest responsive and responsible offer, and the contractor must maintain compliance certifications (HCE or paper) and required insurance. • Scope: Design, print, bind (where required), and deliver 2026 tax forms for Hawaii. • Quantity: Approx. 500 k+ forms (see Exhibit A for detailed breakdown). • Delivery: By 15 Dec 2026 to four district locations. • Contract length: 12 months, indefinite‑quantity. • Compliance: HCE registration or paper certificates, liability & auto insurance, workers’ comp. • Evaluation: Lowest price meeting all specifications; best value if price ties.