161160 Right of Way & Utiltity Summit 2026

The Virginia Department of Transportation is seeking a comprehensive conference‑facilities package to support the Right of Way & Utilities Summit 2026. The scope includes providing conference rooms, breakout rooms, audio‑visual equipment, catering services (breakfast, lunch, dinner) at GSA per‑diem rates, and hotel accommodations for approximately 170 participants over a three‑day event (October 26‑28, 2026) in Virginia Beach, VA. The contractor will be responsible for securing venue space, arranging meals, furnishing lodging, and delivering all necessary AV and logistical support to ensure a successful summit. • Conference venue with a large main room and multiple breakout rooms. • Full catering for three meals per day, billed at GSA per‑diem rates. • Hotel/motel accommodations for 170 participants for two nights. • Audio‑visual equipment setup (projectors, screens, microphones, speakers, Wi‑Fi). • Coordination of venue rental, room setup, and on‑site support throughout the summit.