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After Hours Answering Services
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Title:  

After Hours Answering Services

Agency:  

Department of Buildings and General Services VT

State:  

Vermont

NAICS Code:  

561422

Industry:  

Telecommunications

Solicitation Type:  

Request for Proposal

Solicitation ID:  

RFP FINAL 20260402

Open Date:  

4/2/2026

Questions Due Date:  

4/13/2026

Close Date:  

4/27/2026

Project Duration:  

3 years

Last Updated:  

Description:
The State of Vermont’s Agency of Digital Services is seeking a vendor to provide 24‑hour after‑hours telephone and email answering services, including support for the Vermont Human Resources (VTHR) self‑service system. The contractor must operate from 4:30 PM to 7:45 AM EST on weekdays and over weekends/holidays, follow existing call‑tree scripts, handle security‑incident reports for Vermont Health Connect, and deliver monthly performance reports. The contract starts July 1 2026 for three years with two optional one‑year renewals, and invoices are paid net‑30. • Provide inbound call and email triage outside normal business hours (4:30 PM–7:45 AM EST). • Support VTHR self‑service functions (password resets, account unlocks, etc.) 24 × 7. • Deliver monthly statistical reports and meet SLA metrics (≥ 99.9 % availability, response‑time credits). • Must designate a single point of contact and adhere to attached SOPs, SLA, and BAA requirements.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Kyle Emerson(RFP Lead)

sov.thepathforward@vermont.gov

Budget Estimate (AI):

$300,000 – $800,000

The RFP does not disclose a ceiling, but similar state‑wide after‑hours answering contracts typically run between $300,000 and $800,000 per year depending on call volume, minute usage, and staffing levels. Assuming a three‑year base term, total contract value could range from roughly $900,000 to $2,400,000. Factors influencing the final amount include the number of minutes billed, any additional on‑site support, and inflation adjustments for renewal years.

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