English & Spanish Speaking Production & Technical Services – 2–Year Contract with One 1–Year Option

The City of Providence, Rhode Island, is issuing a Request for Proposals (RFP) for English and Spanish speaking production and technical services. The contract will be for 2 years with a 1-year renewal option. Here are the key points: 1. **Proposal Submission**: Bidders must submit 2 copies of their proposal in sealed envelopes to the Department of the City Clerk by 2:15 P.M. on April 20, 2026. 2. **Bid Package**: The bid package must include: * Bid Form 1: Bidder's Blank * Bid Form 2: Certification of Bidder * Bid Form 3: Certificate Regarding Public Records * Bid Form 4: Affidavit of City Vendor * Forms from the Minority and Women Business Enterprise Program (if applicable) * Bidder's Proposal/Packet: Formal response to the specifications outlined in the RFP 3. **Questions and Contacts**: * Questions about the process, forms, and submission: Purchasing Department ([email protected]) * Questions about Minority and Women Business Enterprise Program: MBE/WBE Outreach Director, Grace Diaz ([email protected]) * Questions about specifications: Cultural Affairs Manager, Allison Barry ([email protected]) 4. **Bid Terms**: * Financial assurances may be required * Awards will be made within 90 days of bid opening * Bid prices will be considered firm unless qualified otherwise 5. **Evaluation Criteria**: The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder. 6. **Other Requirements**: * Bidders must certify that they do not unlawfully discriminate in their business and hiring practices * Bidders must comply with the Rhode Island Worker's Compensation Act and provide a certificate of insurance Bidders are advised to carefully review the RFP document and follow the instructions to ensure their proposal is complete and compliant.