Invitation for Bid #3160008204 – Capitol Police Uniforms

The Mississippi Department of Public Safety (Capitol Police Division) is seeking a qualified vendor to supply men’s and women’s uniform apparel—including long‑sleeve shirts, short‑sleeve shirts, and trousers—for its Highway Patrol and Capitol Police forces. The contract will be awarded to the lowest responsible bidder, with a base term of one year and up to four optional one‑year renewals. Approximately 450 uniform sets are expected annually, but exact quantities are not guaranteed. Bids must be submitted in hard copy (original) by October 1, 2026 10:00 a.m. CST, with an optional electronic submission through the state’s MAGIC portal. Vendors must be registered Mississippi suppliers, provide a W‑9, and submit a pre‑production sample of each item (including required stripes and epaulets) before award. Delivery is FOB destination, freight prepaid, to the Procurement Department in Pearl, MS. Prices are firm for the first 12 months; price adjustments are only allowed on renewal with prior notice. • Required items: men’s & women’s long‑sleeve shirts, short‑sleeve shirts, and trousers (dark navy polyester, specific design features). • Approx. 450 uniform sets per year; no firm quantity commitment. • Contract term: 12 months, renewable up to 4 additional years. • Submission deadline: 10 Oct 2026 10:00 a.m. CST (hard‑copy); electronic optional. • Mandatory supplier registration and W‑9 submission. • Pre‑production sample required for each garment style. • Delivery FOB Pearl, MS; freight prepaid. • Evaluation based on lowest price, conformity to specs, and bidder responsibility.