RFB 2026-091 Propane: University of Maine at Machias

The University of Maine at Machias is seeking a qualified propane supplier to provide fuel to eleven campus locations under a firm‑fixed‑price 12‑month contract (with three optional one‑year renewals). Delivery must be pedal‑delivery only, between 7 a.m. and 3 p.m., with weekend deliveries possible on request. The supplier must own and operate the above‑ground tanks, handle spill‑prevention, provide insurance, and meet all DOT, state, and university compliance requirements. The contract volume is approximately 50,000 gallons per year, and the award will be based on the lowest responsive bid, with an in‑state preference for tie‑breakers. • Supply ≈ 50,000 gal of propane annually to 11 campus sites, using pedal‑delivery trucks only. • Provide all‑inclusive pricing (storage, delivery, insurance, NORA, LUST, and other environmental fees). • Contract term: 12‑month base (1 Oct 2026 – 30 Sep 2027) with up to three 1‑year renewal options; payment net 30. • Mandatory insurance: $1 M GL, $5 M commercial vehicle, workers’ comp; University named as additional insured. • Bids due 13 Apr 2026 4:00 pm via fax or email; questions due 2 Apr 2026.