RFQ 26-004-78 Title Services for Shelby County Tax Sales

Shelby County is seeking a qualified vendor to perform comprehensive title‑search and title‑service work for properties slated for tax‑sale. The contractor will receive electronic parcel batches (≈1,250 parcels per sale), conduct owner, lien, heir, and related document research, and return detailed title data in a prescribed format on a rolling basis. The work includes providing source PDFs/TIFFs, maps, recertification updates, flagging unsearchable parcels, and supporting title‑insurance processes for private purchasers or the County’s Land Bank. The contract is a one‑year initial term starting July 1 2026, with up to two optional one‑year renewals, and requires compliance with licensing, E‑Verify, LOSB participation, and extensive insurance coverage. • Process up to ~1,250 parcels per tax‑sale, delivering owner, lien, heir, legal description, and associated documents. • Provide incremental deliverables (title data, maps, PDFs) and a recertification export ~14 days before each sale. • Meet mandatory requirements: 5 years experience, state licenses, BRN/EOC numbers, Title VI, drug‑free affidavit, 20 % LOSB participation (or submit outreach Form B). • Contract value is undisclosed; payment will be negotiated after award, with a 90‑day proposal validity and a 5‑day termination clause for non‑performance.