USD Men's BB Charter Flight RFP 2025

The University of South Dakota is seeking a vendor to provide air charter services for the men's basketball team. The contract will be for the 2025-2026 season, with various trips scheduled throughout the year. The vendor must be able to accommodate a minimum of 30 passengers, with the possibility of up to 160 passengers for some trips. The vendor will be responsible for providing aircraft, fuel, and crew, as well as handling and security fees. The university is looking for a vendor with experience in managing athletic group travel and a proven track record of providing high-quality services. • The contract will be awarded based on a points system, with criteria including seating capacity, cost and accuracy of estimates, experience, and responses from references. • The vendor must be able to provide a detailed breakdown of costs, including fuel, taxes, and fees. • The university prefers vendors who can provide the same flight attendants for all trips and who can accommodate the team's equipment and luggage. • The vendor must be able to provide a contingency plan in case of equipment failure or other unforeseen circumstances.