RFP - Event Production Services for Blues BBQ Festival

Through this RFP, the Trust seeks to solicit proposals from experienced producers and/or production companies (the "Consultant") to provide planning and production services, talent acquisition and event management services for the festival. These will include, but not limited to talent contracting, delivery and hospitality, event coordination and operations, sourcing and managing equipment, staffing and rentals, handling food and marketplace vendors as well as other partners and activations, managing the on-site bars and optionally, soliciting sponsors (together, the "Services"). For 27 years, the Blues BBQ Festival has been an annual celebration that welcomes thousands of visitors to the Park and upholds one of the Trust's major goals of providing free and/or low cost recreational, educational and cultural opportunities for the public. This one-day festival attracts up to 15,000 attendees over eight (8) hours of music, food, drinks and more across the expansive space of the five-acres of Park land at Pier 76. RFP & Submission Timeline: Thursday, October 15, 2026: Question Deadline: Last date to submit questions regarding the RFP - email questions to [email protected] Thursday, October 22, 2026: Answers Posted: Date that answers to questions will be posted on the Trust website under the Bids and Business Opportunities for the RFP at https://hudsonriverpark.org/about-us/bids-businessopportunities Submissions: All responses to this request for proposals are due by 5:00PM on Thursday, October 29, 2026, and must be emailed to [email protected]. Responses must be emailed in two separate file packets- Packet one: Services and Packet Two: Pricing. Proposals will be evaluated based on the following criteria: Quality of Proposal: 35% Cost: 25% Relevant Production Experience: 15% References and Reputation: 15% MWBE/SDVOB: 10% Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Dima Productions, LLC Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%