70-M0087-26-CP351 - Active Network Sole Source

The City of Santa Fe is seeking approval to procure a two‑year sole‑source contract with Active Network for the ActiveNet recreation‑management platform, including software subscriptions, a Business Process Assessment, configuration, integration with Tyler Munis ERP, training, and ongoing support. The effort will unify the ITT Department/Mouton Hall and Parks & Recreation divisions onto a single SaaS system, modernize citizen‑facing capabilities, improve front‑desk efficiency, and finalize financial data integration. The contract totals $176,888 (including tax) and is justified on the basis that Active Network is the only vendor with the required historical data, institutional knowledge, and proprietary BPA service. • Scope: Software licensing (~$79k/yr), Advanced Business Process Assessment ($12,600), training/hardware (~$7,300), and related professional services. • Duration: 2‑year term, with termination rights after six months. • Deliverables: Unified platform, online registration/booking, automated communications, API‑based integration with Tyler Munis, staff training, documentation, and support. • Mandatory vendor: Active Network (sole source). • Primary contact: Erin Gomez, IT & Telecommunications Admin ([email protected]).