Pre-Advertisement Notice for Background & Recruitment File Management System

The City of Atlanta, on behalf of its Police Department and Fire Rescue Department, is seeking a qualified vendor to provide a secure, cloud‑based Background & Recruitment Electronic File Management System (EFMS). The procurement will proceed in two phases: a Phase 1 pass/fail qualification and system demonstration, followed by a Phase 2 Invitation for Bid (IFB) for the selected supplier. The solution must include software licensing/subscription, implementation, configuration, data migration, integrations (API), training, ongoing maintenance, technical support, updates, patches, and upgrades. Vendors must have proven experience delivering secure recruitment, applicant tracking, background investigation, and file‑management systems to public‑sector or public‑safety agencies. An optional virtual pre‑solicitation conference is scheduled for Sep 23, 2026 to answer questions. • Target agencies: Atlanta Police Department & Atlanta Fire Rescue Department • Required solution: Cloud‑based EFMS covering recruitment, background checks, and document management • Mandatory qualifications: Demonstrated experience with public‑safety or government HR/IT systems • Procurement phases: Phase 1 qualification/demonstration → Phase 2 IFB award • Key dates: Start posting Sep 08 2026, pre‑bid conference Sep 23 2026 (optional), submission deadline Oct 05 2026 • Contract term: Expected 3‑year base period with renewal options • Budget: Not disclosed; pricing to include all software, services, and support costs for years 1‑3.