RFQ - Air Filters

Tennessee Technological University’s Facilities Department is seeking a qualified vendor to provide a broad inventory of air filters for its warehouse stock on an as‑needed basis for a five‑year term. The contract will cover standard‑size and custom‑size filters listed on the cost sheet, with no guaranteed minimum purchase volume; the university will purchase roughly 75 % of its estimated annual usage from the listed items and the remaining 25 % at MSRP less a vendor‑provided discount. Prices must be firm for one year, and the vendor may request justified price adjustments after that period. The vendor must certify compliance with immigration and debarment rules and be prepared to deliver filters promptly, meeting lead‑time commitments supplied in the bid. • Supply both standard‑size and custom‑size air filters for HVAC/industrial use, matching exact dimensions on the Cost Sheet. • No minimum order quantities except full‑case purchases; ordering will be “as‑needed” throughout the contract. • Fixed‑price contract for the first year; price adjustments allowed only with documented justification after year one. • Five‑year term, termination for convenience with 30‑day notice, and evaluation based on lowest total cost. • Vendor must register with TTU’s supplier portal and certify no use of illegal immigrant labor or debarment status.