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U.S. Department Of State·District of Columbia

Photocopier Rental, Rome, Italy

Closes 4/24/2026$300k – $500kRequest for Quotation
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Description

The US Department of State is seeking a contractor to provide photocopier rental services for the US Embassy in Rome and Consulates throughout Italy. The contract will be for a period of 12 months with four 1-year option periods. The contractor will be required to provide and maintain photocopier machines, provide consumable supplies, and perform preventive maintenance and repairs. The contractor will also be required to provide training for Key Operators and users. The Government will provide paper and electricity for the machines. • The contractor must provide brand new machines that meet the requirements stated in the contract. • The contractor must provide a qualified workforce capable of providing the services specified in the contract. • The contractor must designate a representative to supervise the workforce and be the liaison with the Government. • The contractor must provide evidence of trade qualification level for each worker employed. • The contractor must ensure that all machines rented are in good working condition and meet the requirements stated in the contract.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Crystal D Sheridan(Primary Contact)

[email protected]

(390) 646-742581

Key dates

Opened
12/22/2025
Closes
4/24/2026
Duration
60 months

Last updated

Details

Type
Request for Quotation
Industry
Logistics and Supply Chain
NAICS
532420
Solicitation №
191T7026Q0008

Budget estimate

$300,000 – $500,000

The budget for this contract can be estimated based on the rental prices of photocopier machines and the number of machines required. The contract requires the rental of multiple photocopier machines for a period of 12 months with four 1-year option periods. The estimated monthly copy volume for each machine is provided in Attachment 2. Assuming an average rental price of $100 per month per machine, and considering the number of machines required, the total budget for the base period could be around $60,000 to $100,000 per year. With the four option periods, the total budget could be around $300,000 to $500,000 over the five-year period. However, this is a rough estimate and the actual budget may vary depending on the prices quoted by the contractor and the actual number of machines required.

AI estimate from the solicitation

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