Fire Safety and Inspection Services

The School District of Springfield R‑12 is seeking competitive sealed‑bid responses for comprehensive fire safety and inspection services across its entire K‑12 portfolio. The contract will cover annual inspection, testing, and maintenance of fire extinguishers (clean‑agent, K‑class, dry‑chemical), wet‑pipe sprinkler systems, hood‑type fire suppression systems, and fire hydrants at each school and early‑childhood facility. Bidders must submit itemized pricing for each system type per building, provide labor rates, and comply with extensive insurance, E‑Verify, and felony‑conviction documentation requirements. The award will be a one‑year non‑exclusive contract with the District holding the option to renew for up to four additional one‑year periods, with pricing required for each renewal scenario. All bids must be submitted electronically via the district’s e‑bid portal; no paper submissions are accepted. • Scope includes inspection of fire panels, extinguishers, sprinkler systems, hood suppression units, and hydrants for ~35 schools and early‑childhood centers. • Required deliverables: detailed price per inspection item, labor rates, service‑charge pricing, compliance documentation (W‑9 substitute, felony‑conviction form, federal work‑authorization affidavit). • Contract term: 1 year with up‑to‑four optional 1‑year renewals; prices must remain firm for the base year. • Mandatory insurance: $1 M/$2 M general liability, $1 M workers’ comp, $1 M employer’s liability, $1 M pollution liability, plus additional insured endorsement for the District. • Submission deadline: 2 PM CT on 17 Sept 2026; questions due by 2 PM CT on 8 Sept 2026.