RFP for Camp Registration Platform

Weber State University is seeking a cloud‑based, PCI‑Level 4 compliant Camp Registration Platform to streamline registration, payment, and administration of athletic camps. The solution must support mobile‑friendly user experiences, customizable sport‑specific landing pages, real‑time roster management, electronic waivers, automated communications, and robust financial reporting, while meeting extensive security and data‑privacy certifications. • Must provide self‑service registration, transfers, cancellations, and transparent pricing before checkout. • Requires administrative tools for staff to create camps, edit rosters, issue refunds, and generate reports; includes direct‑deposit capability and session caps. • Needs electronic waiver/e‑signature functionality, PCI‑Level 4 certification, SOC 2/PCI‑DSS compliance, and optional features such as team‑registration UI, QR‑code check‑in, and data export to Excel. • Contract term is 2 years with up to three 1‑year renewals (maximum 5 years); contract anticipated to start November 2026. • No budget amount disclosed; proposals evaluated on technical merit (30 pts) and cost (30 pts) after technical scoring.