Licensing Document Digitization and Scanning for Regional Offices

This solicitation seeks a qualified vendor to digitize, scan, index, and securely store licensing records from three regional offices of the Maryland State Department of Education. The contractor must handle high‑volume, sensitive documents, adhere to federal and state imaging standards, provide metadata for searchable archives, and maintain strict security and chain‑of‑custody protocols. Work includes on‑site preparation, scanning, quality assurance, and uploading to a state‑designated cloud repository, with the contract running from mid‑October to the end of December 2026. • Scope: Document inventory, preparation, high‑fidelity scanning, indexing, metadata creation, and secure cloud storage for offices in Harford, Carroll, and Alleghany counties. • Volume: Not explicitly stated; bids are per‑page with total project cost capped at $100,000. • Requirements: Experience with large‑scale, sensitive record digitization; compliance with FADGI, ISO 19264‑1, NIST CSF, SOC 2 Type 2; background checks and security clearances for personnel. • Delivery: Weekly progress reports; final deliverables include searchable digital files and a complete chain‑of‑custody log. • Timeline: Contract start ~Oct 15 2026, end Dec 31 2026; bids due Oct 12 2026. • Evaluation: Lowest responsive price meeting mandatory requirements; small, minority, veteran‑owned firms encouraged.