Binding and Rebinding Services

The University of Wisconsin‑Madison, on behalf of its General Library System, seeks competitive bids for a comprehensive binding and rebinding service program covering textbooks, monographs, periodicals, music scores, theses, and related materials. The contract will be awarded for an initial twelve‑month term (September 15 2026 – September 14 2027) with up to four one‑year automatic renewals, provided no termination notice is given. Bidders must demonstrate at least five years of experience, possess the capability to perform all work in‑house (or obtain prior written approval for subcontracting), and be able to supply both F‑grade Buckram and Library Summit binding materials. Pricing is to be submitted via an Itemized Bid List; the award will be based on the lowest total cost. The University may split the award among multiple qualified bidders. • Scope: Binding/rebinding of up to ~6,000 items annually plus custom containers, hand‑sewing, media‑pocket creation, and optional ancillary services (e.g., facsimile copying). • Requirements: Must hold a UW Licensee status for any trademarked material, maintain $1 M liability insurance, and comply with Wisconsin statutes on minority‑business and veteran‑owned preferences. • Delivery: FOB Destination, inside‑door delivery to campus libraries, 28‑day turnaround for standard items and 56‑day for custom containers.