2027 Vacation Guide - Print Project

The State of South Dakota’s Department of Tourism is seeking a qualified vendor to produce the 2027 edition of the South Dakota Vacation Guide. The scope includes high‑volume offset printing, perfect binding, palletizing, and delivery of approximately 250,000 guides (with a 1 % overrun allowance), using virgin paper and four‑color process with spot coating on the cover. The contract is a firm‑fixed‑price purchase order for an initial one‑year term with up to two optional one‑year renewals, and includes stringent delivery milestones and liquidated‑damages provisions. • Quantity: 250,000 guides (plus up to 1 % overrun) split into two delivery milestones (75 k by 6 Jan 2027 and 175 k by 29 Jan 2027). • Requirements: Offset printing, perfect binding, bulk‑pack on skids (~2,160 guides per full skid), F.O.B. destination delivery to Midstates Group in Aberdeen, SD, and provision of an online multi‑user proofing system. • Contract terms: Firm‑fixed price, $1,000 per day liquidated damages for missed delivery, 30‑day termination for convenience, insurance and indemnification clauses, and record‑retention obligations.