Airport Facilities & Systems Consultant Services

The Palm Beach County Department of Airports is seeking a consultant to provide architectural, mechanical, electrical, structural, and landscape design services under a continuing contract. The consultant will provide professional facility and systems design services on an as-needed basis. The contract term is expected to be two years, with an option for three one-year renewals. The consultant will be required to work with other consultants and contractors and may need to coordinate with tenants and local, state, and federal agencies. The scope of work includes vertical infrastructure design, investigative services, construction administration, construction management, and cost estimation. The consultant must also comply with the County's Small Business Development and Disadvantaged Business Enterprise programs. Some key projects included in the Capital Improvement Plan are: • Runway 14/32 Expansion • Air Traffic Control Tower • Concourse C Restroom Renovation • Switchgear Phase 2 • Air Handler Unit Replacement • Rotating Beacon Replacement • Runway 10L-28R Pavement Rehabilitation • ADA Accessibility Improvements • High Mast Lighting Renovation • Airfield Electrical Vault Improvements • Access Control System Replacement • Perimeter Road and Vehicle Service Road Rehabilitation • Elevator Modernization • Concourse Roof Replacement • Aviation Worker's Screening • Communications Center Improvements • Tenant Capital Improvements • Airfield Maintenance & Repairs • Consultant Services • Terminal Improvements • Capital Projects Permits & Fees The County encourages participation by all firms, including small and disadvantaged businesses. Proposers must submit their proposals by July 22, 2026, at 3:00 PM. • Survey • Geotechnical • Mechanical • Electrical • Structural • Review of submittals, construction observation and inspections, and site visits • Provide daily oversight and monitoring of construction, schedule and quality • Cost estimation • Provide assistance, in an extension-of-staff capacity, in the areas above The County will evaluate proposals based on the consultant's ability, knowledge, and past performance, as well as their approach to the project and understanding of the County's goals and objectives. The County reserves the right to reject any or all proposals and to negotiate with the highest-ranked respondent. Proposers must comply with all applicable laws and regulations, including those related to small and disadvantaged businesses, and must certify that they have not been placed on the convicted vendor list. The County will conduct a non-mandatory pre-proposal conference on July 1, 2026, at 10:00 AM. Proposers must submit their questions and requests for clarification by July 13, 2026, at 3:00 PM. The County will post all supplements to the RFP on its website and will not be responsible for the completeness of any RFP package not downloaded from the website. Proposers must include all required documentation with their proposal, including a letter of interest, proposal certification form, organizational chart, and narrative describing their approach to resiliency principles and sustainable practices. The County will evaluate proposals based on the following criteria: 1. Ability, knowledge, and past performance (35 points) 2. Approach to the project and understanding of the County's goals and objectives (35 points) 3. Volume of previous work awarded by the County (10 points) 4. Team member changes and subcontracting (evaluated as part of the overall proposal) The County will select up to three firms for the contract, and the contract term is expected to be two years with an option for three one-year renewals. The County will require the selected consultant to execute the County's standard consulting contract for design professional services. The consultant must maintain certain insurance coverage, including commercial general liability, business automobile liability, worker's compensation, and professional liability. The consultant must also comply with all applicable laws and regulations, including those related to small and disadvantaged businesses. The County will provide a debriefing to unsuccessful proposers upon request. The County will conduct negotiations with the highest-ranked respondent and may terminate negotiations if an agreement is not reached. The County reserves the right to cancel the recommended award at any time before the execution of the contract. Proposers must submit their proposals in accordance with the instructions provided in the RFP. The County will evaluate proposals based on the criteria outlined in the RFP and will select the consultant that best meets the County's needs. The consultant will be required to provide professional services on an as-needed basis and must be available to work with other consultants and contractors. The consultant must also be able to coordinate with tenants and local, state, and federal agencies. The scope of work includes a wide range of tasks, including design, construction administration, and construction management. The consultant must be able to provide assistance in an extension-of-staff capacity and must be able to work well with other consultants and contractors. The County will require the consultant to provide a narrative describing their approach to resiliency principles and sustainable practices. The consultant must also provide a list of projects where they have achieved LEED certification or other high-performance green building certification. The County will evaluate the consultant's ability to provide these services and will select the consultant that best meets the County's needs.