RFP - CRANE MAT

The State of Vermont is seeking a vendor to supply hardwood crane mats for use by logging contractors under a rent‑to‑own program. Mats must be 8 in. thick, 4 ft × 16 ft, feature a 4‑bolt pattern with ≥ 7/8‑in bolts, and be constructed from specified hardwood species. The contract is a two‑year base term with up to three optional one‑year renewals, and includes optional end‑treatment (paint or wax) and optional lifting‑point notches. Bidders must demonstrate capacity to produce at least 150 mats initially and up to 350 mats in a single month, provide FOB pricing (per‑mat with/without treatment), delivery rates, and storage‑yard locations. Sustainability certifications (recycled content, mercury‑free, climate‑change) are required for bids > $25k, and preference is given to Vermont‑manufactured or resident bidders. Quarterly sales reports and warranty provisions are also mandatory. • Required product: 8‑in × 4 ft × 16 ft hardwood crane mats with 4‑bolt pattern. • Minimum order 150 mats; anticipated 500‑700 mats over contract term. • Must quote per‑mat price (with/without treatment), delivery rate, and list storage yards. • Contract length: 2‑year base, up to three 1‑year extensions; quarterly reporting required.