Proposal for NHS Health & Safety Work Session to Support Early Childhood

The Navajo Nation Department of Dine’ Education is seeking a vendor to plan, staff, and execute a three‑day health‑and‑safety conference for its Navajo Head Start program. The contract covers provision of meeting spaces, a large ballroom, full audiovisual and Zoom support, registration setup, lodging for 220 participants, and comprehensive catering across the event dates. Vendors must submit a detailed cost breakdown and required certifications, and proposals are due by the end of August 2026. • Provide six breakout rooms (≤30 staff each) and one ballroom for 220 staff with AV equipment and Zoom capability. • Deliver 220 hotel rooms for two nights (December 16‑17, 2026) plus registration tables, chairs, and on‑site IT technicians. • Supply full catering (snacks, breakfast, lunch, dinner) for 220 participants on December 16‑18, adhering to 2026 government per‑diem rates. • Submit a hard‑cover proposal with three copies, a sealed cost envelope, and all required certifications (debarring, W‑9, insurance). • Evaluation will consider presentation, qualifications, technical approach, project management, and cost (each 20 points).