Maxient Case Management Software Sole Source Purchase

The University of New Mexico is soliciting a sole‑source contract to obtain access to the Maxient case‑management software for its Dean of Students Office. The software must support multi‑form data integration, advanced reporting, and customizable workflow for handling student‑concern cases over a five‑year term. The contract is valued at $81,000 and will run for 60 months, beginning 1 March 2026 and ending 31 March 2030. The university has justified the sole‑source award on the basis that Maxient provides unique proprietary capabilities not available from other vendors. • Scope: Provide Maxient SaaS access, implementation, and ongoing support for case‑management functions. • Duration: 60‑month contract (Mar 2026 – Mar 2030). • Budget: $81,000 total contract value, including an $8,000 implementation fee. • Sole‑source justification: Proprietary technology (single‑data‑set multi‑form reporting) and lack of equivalent alternatives. • Required deliverables: Software licensing, user training, and system configuration to meet UNM’s student‑well‑being processes.