Integrated Pest Management Services – One-Year Contract with Two One-Year Renewal Options

The City of Providence, Rhode Island is soliciting bids for Integrated Pest Management Services. The contract is for one year with two optional one-year renewals. Here is a summary of the key points: 1. **Bid Submission**: Bids must be submitted in sealed envelopes with two copies, labeled with the item description and company name, to the Department of the City Clerk by 2:15 PM on March 23, 2026. 2. **Bid Package**: The bid package must include: - Bid Form 1: Bidder's Blank - Bid Form 2: Certification of Bidder - Bid Form 3: Certificate Regarding Public Records - Bid Form 4: Affidavit of City Vendor - Forms from the Minority and Women Business Enterprise Program (if applicable) - Bidder’s Proposal/Packet - Financial Assurance (if required) 3. **Pre-Submission Conference**: A non-mandatory walk-through is scheduled for February 26, 2026, at 10:30 AM. 4. **Questions and Inquiries**: Questions should be directed to the specified contacts: - Purchasing Department for process and form-related questions - MBE/WBE Outreach Director for Minority and Women Business Enterprise Program questions - Lead Abatement Coordinator for specification-related questions 5. **Bid Evaluation**: The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder. The City reserves the right to reject any and all bids. 6. **Contract Terms**: The contract will be for one year with two optional one-year renewals. Financial assurances may be required, and the successful bidder will be contacted to post a bond. 7. **Notice to Vendors**: Bidders must certify that they do not unlawfully discriminate in their business and hiring practices. The City is exempt from federal excise taxes and Rhode Island sales tax, and prices quoted should not include these taxes. 8. **Bid Opening**: Bids will be publicly opened and read at the Board of Contract Meeting on March 23, 2026, at 2:15 PM.