On-Call Professional Services FY24-FY29

The City of Prescott has awarded a contract to Beta Public Relations, LLC for on-call professional services. The contract has a term of three years, with the option to renew for an additional four years. The vendor will provide public relations services, including media coordination, social media applications, mailings and brochures, graphic design services, public meeting and event hosting, virtual meeting rooms, project hotline, project-dedicated emails, and website design and maintenance. The contract has a maximum amount of $75,000 per fiscal year. The vendor's team members have experience in public relations, graphic design, and community relations, and have worked with various government agencies in the past. • The contract includes a detailed scope of work, including the services to be provided and the timelines for completion. • The vendor is required to provide monthly progress reports and invoices, and to attend project meetings and workshops as requested by the City. • The contract includes provisions for payment, including a payment schedule and a process for resolving disputes. • The vendor is required to comply with all applicable federal, state, and local laws and regulations, and to obtain any necessary licenses and permits. • The contract includes provisions for termination, including notice periods and termination fees.