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Awarded contract·Citadel Military College of South Carolina·South Carolina

Alcohol Services Provider

Won by Top Shelf Catering Company, LLC$500kAwarded 7/25/2023Single Award
Contract source

Awarded vendors

  • Top Shelf Catering Company, LLC

Description

The Citadel awarded a multi‑year “Alcohol Services Provider” contract to Top Shelf Catering Company, LLC. The vendor will be the exclusive (with limited exceptions) provider of alcoholic‑beverage services for campus events and the Beach Club, handling staffing, equipment rentals, licensing, and billing. Compensation is commission‑based at a minimum of 20 % of sales, with a contract ceiling of $500,000 over up to five years (one‑year base plus four optional one‑year renewals). The award follows a competitive RFP process, and the vendor must meet extensive licensing, insurance, and TIPS‑certified staffing requirements. • Scope includes full‑service beverage provisioning for internal and external events, equipment rental, and post‑event venue restoration. • Financial terms: %‑based commission, overtime $200/hr, and a contract ceiling of $500 k; no guaranteed minimum spend. • Performance obligations: wait for a purchase order before work, maintain required licenses/insurance, and comply with The Citadel’s policies and South Carolina statutes.

Attached files

Key dates

Bids closed
7/11/2023
Intent to award
7/25/2023
Awarded
7/25/2023
Contract modified
7/19/2023
Starts
8/3/2023
Ends
8/2/2028Renews
Duration
5 years

Last updated

Details

Award type
Single Award
Procurement
Full and Open Competition
Industry
Event Services
NAICS
722320
Solicitation №
RFP 23025-JD

Contract value

$500,000

The award notice specifies a “Not To Exceed” ceiling of $500,000 for the entire five‑year term. Because the contract is commission‑based (minimum 20 % of sales), actual spend will depend on event volume and sales. The Citadel estimates roughly 200 events per year across multiple venues, with average beverage sales of $5,000–$10,000 per event. Using a mid‑point of $7,500 per event × 200 events = $1.5 M in sales annually; 20 % commission would be $300,000 per year, which exceeds the $500k ceiling. Therefore, the ceiling likely reflects a conservative estimate of annual event sales or a lower commission rate in practice. A realistic annual spend might be $100‑$120 k, yielding a total five‑year spend of about $500 k. Hence, the contract’s effective value is capped at $500,000, with probable actual expenditures near that ceiling.

AI estimate from the award documents

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