RFP - Alcohol Beverage Operations for City-Hosted Events

The City of Dublin is soliciting nonprofit organizations to manage all alcoholic beverage operations for its city‑hosted special events. Operators will be responsible for licensing, permitting, staffing with adult volunteers, cash handling, inventory control, booth setup, and compliance with all state and local alcohol regulations. The solicitation creates a two‑tier system (Tier 2 community events for newcomers and Tier 1 signature events for experienced nonprofits) and establishes a qualified pool for a two‑year term, with individual event assignments made annually. Operators must provide proof of insurance (including $1 million liquor liability), obtain all required ABC and health permits, and submit a detailed Beverage Operations Plan. The contract includes a booth rental fee (negotiated based on expected revenue) and a “rain clause” that can reduce fees in extreme weather. • Eligible applicants: nonprofit organizations serving Dublin residents for ≥1 year, holding a City business license and temporary seller’s permit. • Tier 2 events: smaller community events (≈3,000‑4,000 attendees), lower cash‑on‑hand requirement ($1,000). • Tier 1 events: large signature events (≈40,000‑60,000 attendees), higher cash‑on‑hand requirement ($4,000). • Required staffing: minimum volunteers per shift (4‑9) plus a qualified Beverage Manager with responsible service training. • Insurance minimums: $2 million general liability, $1 million liquor liability, plus automobile coverage. • Submission deadline: November 5, 2026 4:00 PM; questions due November 10, 2026 4:00 PM; award notification December 3, 2026.