Description
This solicitation seeks a vendor to plan, manage, and execute the “Children’s Week” family‑connecting event scheduled for March 20, 2026 in Miami‑Dade/Monroe. The scope includes engaging over 800 families, providing more than 50 informational booths, and delivering a variety of interactive, child‑friendly activities such as arts‑and‑crafts stations, hands‑on games, science explorations, and outdoor sports. The contract budget is capped at $8,000 and will be awarded on a firm‑fixed‑price basis for a twelve‑month term, with the possibility of renewal up to three years depending on performance and funding. The procuring agency is the Early Learning Coalition of Miami‑Dade/Monroe, a Florida not‑for‑profit organization.
• Event date: March 20, 2026 (3 – 8 PM).
• Target audience: families with children ages 0‑12, local community members, educators, and service providers.
• Required deliverables: event planning, staffing, materials, booth setup/teardown, and post‑event reporting.
• Budget ceiling: $8,000 (not to exceed).
• Procurement method: Open competition RFQ with a submission deadline of February 3, 2026.