FIN-26-006 Purchase Card Implementation Program

The Salt River Pima-Maricopa Indian Community is seeking a comprehensive Purchase Card Program that meets specific requirements. The selected vendor will provide a system that integrates with the organization's financial system, delivers user-friendly features, supports fraud detection, and provides robust reporting and support features. The scope of work includes providing a fully functional Purchase Card Program with various specifications, such as card type requirements, integration with PeopleSoft Financial System, cardholder and proxy support, dedicated service representatives, rebate and calculation, fee structure, training and support costs, mobile application, user-friendly interface, hierarchy and approval structure, allocation setup, transaction flagging, notifications, and audit reporting. • The program currently includes approximately 900 active cardholders under both Purchase and Travel categories. • The program is expected to grow to roughly 1200 in the next few years. • Currently, the monthly activity averages over 4,000 transactions, totaling approximately $1 million in spend. • A risk-based compliance audit is conducted on 20% of transactions each month to ensure adherence to internal policies, regulatory requirements, and to detect potential anomalies or misuse. • The selected vendor will provide a system that integrates with the organization's financial system, delivers user-friendly features, supports fraud detection, and provides robust reporting and support features. • The vendor shall provide a fully functional Purchase Card Program with various specifications. • The term of the solicitation may result in a purchasing contract with a three (3) year term with the option of extending two (2) years for a total of five (5) years.