Tulsa Community College – Elevator Maintenance RFP (RFP‑26016‑AR)

Tulsa Community College is seeking a qualified contractor to provide comprehensive elevator maintenance services for all of its campuses in the Tulsa area. The scope includes routine preventive maintenance, 24 × 7 emergency call‑out response, annual Qualified Elevator Inspection (QEI) testing, permit management, and detailed reporting. The contractor must hold a valid Oklahoma Elevator Contractor license, maintain required insurance limits, and field a minimum of three full‑time licensed technicians with at least two years of local experience. Pricing must be submitted per‑elevator (monthly, annualized, and QEI test costs) and include overtime rates for after‑hours, weekends, and holidays. The award will be an IDIQ contract with a one‑year base term and up to four optional one‑year renewals, subject to funding availability. • Provide monthly/quarterly preventive maintenance for traction and hydraulic elevators. • Offer 24 × 7 emergency response (≤ 1 hour) and non‑emergency response (≤ 3 hours). • Conduct annual QEI testing and submit results within 7 working days. • Maintain a spare‑parts inventory within 300 mi of the campuses and use OEM‑grade parts only. • Submit detailed pricing matrices, labor rates, and escalation percentages through the Bid Express portal.