SBU/Tent, Chair and Table Rental

The State University of New York at Stony Brook is seeking a qualified vendor to provide on‑demand rental of tents, tables, chairs, and assorted miscellaneous event equipment. The contract will be a three‑year base term beginning June 30 2026, with two optional one‑year extensions, and will operate on a “as‑ordered, as‑needed” basis; quantities listed in the solicitation are estimates only. The vendor must maintain sufficient inventory, be able to fulfill rapid delivery requests, and submit quarterly spend reports. The award will go to the lowest responsive and responsible bidder, subject to state approvals. • Rental of tents, tables, chairs, and related event items on an as‑ordered basis. • Three‑year base contract (June 30 2026 – June 30 2029) with two possible one‑year extensions. • Mandatory compliance with SUNY’s standard contract clauses, MWBE requirements, CPI‑based price adjustments, and quarterly reporting. • Sealed bid submission due April 8 2026; award will be based on lowest responsive price.