UMDAR Commencement Furnishings

University of Massachusetts Dartmouth is seeking a qualified vendor to provide a full turnkey solution for its annual commencement ceremony at Cressy Field. The contract covers the rental, delivery, installation, operation, and removal of a large inventory of event infrastructure—including tents, modular staging, banquet tables and chairs, ADA‑compliant ramps and railings, pipe‑and‑drape systems, and related accessories—plus any required on‑site staffing and coordination with other contractors. The award will be a firm‑fixed‑price, three‑year base contract with two optional one‑year extensions, and all pricing must be submitted as a lump‑sum that includes shipping, labor, insurance, and any ancillary costs. • Scope: Rental and full‑service delivery of tents, staging, furnishings, ramps, drapes, and related equipment for commencement ceremonies. • Quantity: Up to 7,000 folding chairs, multiple banquet tables, large‑format tents (30 × 25 ft and 20 × 20 ft), extensive staging sections, and ADA‑compliant accessories. • Requirements: Must be able to install, staff, and remove equipment on‑site, provide insurance meeting university standards, and protect campus property during all activities. • Contract terms: Three‑year firm‑fixed‑price base with two one‑year optional extensions; bids must be submitted electronically via Jaggaer BuyWays by 10/21/2026 3 PM EDT.