EVENT RENTAL EQUIPMENT AND SUPPLIES

The State of South Carolina is establishing a statewide, fixed‑price, discount‑based “Event Rental” contract for the Governor’s School for Science & Mathematics. Vendors will be required to provide rental equipment and supplies across five lots (tents; tables, chairs & tablecloths; dinnerware; inflatables; miscellaneous event supplies) with delivery, set‑up, and pick‑up bundled into the quoted price. Offers must include a minimum 15 % discount off the contractor’s catalog list price for each lot; no separate price list is required. The contract will run for up to two years (estimated 03/04/2025 – 03/04/2027) with possible one‑year renewals, and the State may issue purchase orders as events arise. Vendors must be registered South Carolina vendors, carry required insurance, and may claim resident‑vendor preferences if they meet the statutory thresholds. • Provide all rental items, delivery, set‑up, breakdown, and removal; turnaround typically 2‑3 weeks, with pickup within 24 hours after events. • Minimum 15 % discount required; discount expressed as a percentage per lot. • No extra fees (delivery, labor, taxes) may be added to the invoice; all costs must be included in the quoted price. • Contract term up to 2 years with possible 1‑year extensions; award expected shortly after 02/20/2025 opening.