Request for Proposals (RFP): Hotel Accommodations, Meeting Space, and Conference Services – Gainesville / Ocala / Jacksonville Region

The Putnam County School District is seeking proposals from qualified hotel providers to supply hotel accommodations, meeting space, conference services, and related hospitality support on an as-needed basis for District events and functions. The initial contract term is three years, with two additional one-year renewal options available. The District aims to establish agreements with hotel providers that offer reliable accommodations, professional event support, flexible meeting spaces, and competitive pricing to meet diverse operational and programmatic needs. Some key requirements include: • Providing details on available lodging accommodations and related hotel services • Offering meeting and conference facilities with various seating configurations and audiovisual capabilities • Providing catering and concession options, as well as dedicated event coordination services • Ensuring compliance with all applicable laws, regulations, and industry standards • Maintaining professional customer service and supporting event operations promptly and professionally. The evaluation criteria for this RFP include: • Proposal responsiveness and completeness • Location and accessibility • Hotel accommodations and amenities • Meeting space and conference capabilities • Pricing and overall value • Experience and references.