Transit Coach Fluids & Absorbent

SORTA (Southwest Ohio Regional Transit Authority) is issuing an Invitation for Bid (IFB #107‑2026) for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to supply transit coach fluids and absorbent products on an as‑needed basis for its fleet of buses and paratransit vehicles. The contract will run for two years, with estimated quantities based on historical usage. Bids must be submitted electronically by September 16, 2026. A non‑mandatory pre‑proposal meeting is scheduled for August 26, 2026. The award will go to the lowest responsive and responsible bidder. • Scope: Provide OEM‑specified fluids (antifreeze, coolant, windshield washer solvent, etc.) and absorbent products (rain shield, sorbent bags, degreasers) for a fleet of ~390 vehicles. • Delivery: Ship to three SORTA receiving locations in Cincinnati; deliveries Monday‑Friday, 8 am‑4 pm. • Contract Type: IDIQ, 2‑year term, quantities estimated, no minimum order per delivery. • Key Dates: Release Aug 18 2026, Pre‑bid Aug 26 2026 (non‑mandatory), Questions due Sep 2 2026, Response Sep 9 2026, Bid due Sep 16 2026 2 pm. • Evaluation: Lowest responsive bid, with responsibility factors (financial stability, past performance, compliance). • Mandatory Requirements: OEM part numbers, new items only, quality inspection rights, core return handling. • Small Business: Encouraged but no subcontracting goal. • Submission: Electronic only via e‑Procurement portal; include Bid Pricing Form, certifications, insurance, tax affidavit, and other required documents.