Domain Transition and Implementation Services RFP

The County of San Mateo is soliciting qualified contractors to migrate all county‑owned web domains, subdomains, email addresses, DNS records, and associated authentication services from the existing “smcgov.org” namespace to a new “.gov” namespace, as required by California Assembly Bill 1637. The effort includes discovery, planning, governance, technical implementation, testing, cut‑over support, documentation, training, and 120‑day post‑migration support across a portfolio of public‑facing websites, internal applications, and identity systems (Okta, Active Directory, Entra ID). The contract will be awarded to a vendor that demonstrates relevant government experience, technical capability, and compliance with insurance and SAM requirements. • Scope covers inventory of all domains, DNS, certificates, email systems, and authentication dependencies. • Deliverables are phased: discovery, transition strategy, governance & communications, technical migration (DNS redirects, SSL, AD/Okta updates), and post‑transition support. • Mandatory qualifications: ≥3 years of similar work, ≥3 successful government implementations in past 5 years, required insurance limits, SAM registration. • Pre‑proposal meeting (non‑mandatory) on Oct 7 2026; questions due Oct 14 2026; proposal due Nov 4 2026. • Evaluation emphasizes technical approach, experience, and price; local‑business preferences may add up to 10 % points. • Project must be completed before the Jan 1 2029 statutory deadline, with final demonstration/interviews tentatively the week of Dec 7 2026.