Meeting Facilitation Services

The County of San Mateo is seeking a qualified firm to provide comprehensive meeting facilitation services for its Boards, Commissions, and Committees, as well as for partner government and community organizations. The contractor will plan, manage, and debrief meetings; develop accessible communication and multilingual materials; support member onboarding and engagement; advise on agenda development, conflict resolution, strategic planning, and community outreach; and deliver post‑meeting reports and recommendations. The contract is a two‑year term with an optional one‑year extension, valued at an estimated mid‑six‑figure range, and emphasizes local‑business preference and best‑value evaluation. • Services include meeting planning, logistics, facilitation, debriefing, and multilingual interpretation. • Deliverables: communication materials, engagement strategies, agenda advice, conflict‑resolution support, community outreach plans, listening‑session facilitation, and summary reports. • Required qualifications: minimum four years of similar work, account‑manager experience, SAM registration, and local‑business or non‑profit status may earn preference points. • Timeline: RFP released 9/28/2026, questions due 10/2/2026, proposal due 10/23/2026, award anticipated 12/1/2026. • Evaluation criteria: approach (30%), firm qualifications (25%), team qualifications (20%), price (25%) plus local‑preference points.