RFQ for HVAC Maintenance Parkersburg Regional Office

The West Virginia Purchasing Division, on behalf of the WV Division of Motor Vehicles, is seeking qualified vendors to provide comprehensive HVAC maintenance services (preventive and corrective) for the Parkersburg Regional Office. The contract is open‑end, capped at $500,000 total payments (including renewals and change orders), and requires a 24‑hour emergency telephone line, monthly preventive maintenance fees, hourly rates for corrective work, and compliance with numerous state licensing and code requirements. Vendors must be factory‑authorized, hold appropriate licenses (electrician, plumber, EPA 608, WV contractor), and supply parts, tools, and consumables at no cost to the agency. Performance will be monitored via logs, quarterly/annual reports, and strict response times (2‑hour phone response, 4‑hour on‑site arrival). • Scope: Preventive monthly maintenance and on‑call corrective repairs for HVAC systems at a single DMV facility. • Contract value: Up to $500,000 (open‑end). • Payment: Fixed monthly fee for preventive work; hourly labor plus marked‑up parts for corrective work. • Required qualifications: Recent HVAC experience, relevant certifications, WV licenses, factory authorizations. • Reporting: Maintenance logs, wiring diagrams, quarterly and annual cost reports. • Service window: 8 AM‑4 PM weekdays (exceptions with approval). • Emergency support: 24‑hour telephone availability.