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University of Wisconsin‑Madison·Wisconsin

Arcade

Closes 4/21/2026$200k – $500kInvitation for Bid
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Description

The University of Wisconsin‑Madison is seeking a vendor to lease and install a coin‑less arcade gaming system for the Sett Recreation area in Union South. The contract will be a three‑year lease‑to‑own arrangement with an optional one‑year renewal, and the award will be based on the lowest total price for the goods and installation. The vendor must provide fully certified arcade cabinets, a centralized card‑based payment platform, installation services, training, warranty, and ongoing support, and must comply with UW‑Madison safety, insurance, and background‑check requirements. • Provide a full suite of full‑size upright arcade cabinets (coin‑less, card‑compatible) and a centralized debit‑card system. • Perform delivery, installation, power/network integration, on‑site testing, and user training at the Union South recreation space. • Supply warranty, remote support, and optional lease‑to‑own buy‑out options, meeting all UW‑Madison procurement, insurance, and compliance standards.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Dana Casey(Purchasing Services Department Contact)

[email protected]

Key dates

Opened
3/27/2026
Closes
4/21/2026
Duration
3 years

Last updated

Details

Type
Invitation for Bid
Industry
Sports and Recreation
NAICS
713120
Solicitation №
2026-UWMSN-01271-RFB

Budget estimate

$200,000 – $500,000

The solicitation does not disclose a budget, but leasing a full suite of arcade cabinets (approximately 7–13 units) plus installation, software, warranty, and support over a three‑year term typically ranges from $200,000 to $500,000 for similar university projects. The low end assumes modest unit counts and basic support; the high end assumes premium machines, extensive software integration, and comprehensive service agreements.

AI estimate from the solicitation

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