AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026

The West Virginia Department of Tourism is seeking a qualified vendor to deliver comprehensive audiovisual (AV) services for the Governor’s Conference scheduled for September 20‑23, 2026 at the Charleston Coliseum and Convention Center. The contract will cover all aspects of AV production, including labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal. Vendors must be able to support a multi‑day event with live‑streaming, sound reinforcement, video capture, and on‑site technical support. • Event dates: September 20‑23, 2026 (4 days) • Location: Charleston Coliseum and Convention Center, 200 Civic Center Dr, Charleston, WV 25301 • Scope of work: Provide AV equipment (mixing consoles, microphones, speakers, projectors, LED screens, video recording gear), qualified technicians, transportation, installation, real‑time operation, and post‑event teardown • Required deliverables: Full AV system design, on‑site setup and testing, live‑event support, post‑event equipment removal, and a final performance report • Contract type: Fixed‑price, firm‑fixed‑price purchase order • Submission deadline: August 27, 2026 (12:00 PM) • Evaluation criteria: Vendor’s experience with large‑scale government or conference AV projects, technical capability, cost competitiveness, and ability to meet the event schedule.