IFB 26061Z Ford F-150 with Police Package Upfitting

The City of Dayton is seeking qualified vendors to provide new Ford F‑150 Police Responder vehicles equipped with a specified police up‑fit package. Bidders must submit firm‑price proposals for the base vehicle and optional equipment (rear privacy glass with defrost, black platform running boards, driver‑side LED spotlight). Pricing must be firm through the initial contract term ending 31 Dec 2026, with optional renewal periods for 2027‑2029. Delivery must be FOB destination with all shipping costs included; on‑the‑lot inventory deliveries are required within 90 calendar days of a purchase order, while factory‑order units may take 120‑150 days. Vendors must be Ohio‑based dealers, submit a current W‑9, and provide warranty and compliance documentation. The bid is submitted electronically as a PDF to [email protected] by 3:00 PM on 20 Oct 2026. • Required product: New Ford F‑150 Police Responder (Model 150A, 4×4, Oxford White) with factory‑installed options 924, 18B, 59F. • Up‑fit items must be fully priced (equipment, labor, installation, testing, freight). • Contract term: Initial pricing firm through 31 Dec 2026; optional renewals for up to three additional years. • Delivery: 90 days for inventory vehicles, 120‑150 days for factory‑order vehicles; fuel tank ≥ ¼ full at delivery. • Eligibility: Only Ohio‑based dealers; must provide proof of dealership employment and ability to order directly from manufacturer. • Mandatory documentation: W‑9, vendor application, equal‑opportunity assurance, warranty info, sustainable procurement optional disclosures. • Submission: PDF via email (max 20 MB), subject line must include IFB number; bid opening via Zoom on 20 Oct 2026 at 3:00 PM.