Western Montana Fair Motorsports Contractor RFP

The Missoula County Auditor’s Office seeks a professional contractor to produce a three‑night, ticketed motorsports entertainment program for the Western Montana Fair, with full turnkey responsibility for all aspects of the event. The contractor will manage arena preparation, participant recruitment, safety compliance, prize‑money administration, live announcing, security, hospitality, and post‑event cleanup, while coordinating closely with County staff on marketing, sponsorship, and year‑round partnership activities. • Deliver three 2‑2.5 hour motorsports performances (July 31‑Aug 2 2026) plus optional daytime programming. • Provide all staffing (arena manager, stewards, announcer, security, officials), equipment, logistics, and a comprehensive safety plan. • Handle prize‑money distribution, participant logistics, and restore the arena within 24 hours after the final performance. • Maintain required insurance (general liability $1 M/$3 M, professional liability, workers’ comp) and supply audited financial statements and references. • Ability to extend the contract for up to five additional fair years (through 2032) under a 200‑mile, 90‑day non‑compete clause.