Western Montana Fair Motorsports Contractor RFP

Missoula County is seeking a qualified contractor to produce three consecutive evenings of motorsports entertainment at the Western Montana Fair, providing a full turnkey production from arena preparation through post‑event cleanup. The contractor must manage talent recruitment, arena operations, safety compliance, prize‑money administration, and marketing support, and be prepared for a two‑year base contract with potential extensions through 2032. • Deliver three 2‑2.5 hour motorsports shows (July 31‑Aug 2 2026) including arena management, stewards, announcer, music, and sponsor integration. • Provide all logistical support (vehicle/driver recruitment, registrations, technical inspections, prize‑money distribution, equipment for dirt preparation, and 24‑hour post‑event arena restoration). • Develop a comprehensive safety plan, maintain required insurance (General Liability $1 M/$3 M, Professional Liability, Workers’ Compensation), and submit a separate sealed cost envelope with itemized pricing and optional escalation. • Participate in pre‑proposal conference (Mar 5 2026) and possible interview/demonstration (Mar 27 2026). • Commit to year‑round collaboration on marketing, sponsorship, and future fair events, and agree to a 200‑mile, 90‑day non‑compete after each event.