RFP 27-10 Administration of HTA's Visitor Experience Programs

The Hawaiʻi Tourism Authority (HTA) seeks a qualified firm to provide comprehensive administrative support for the statewide implementation of four Visitor Experience Programs (Kūkulu Ola, Community Enrichment, Signature Festivals & Events, Sports Tournaments & Events) during calendar year 2027. The contractor will manage procurement, contract administration, and in‑person evaluation of approximately 150 awarded projects, coordinate outreach sessions across the islands, maintain contract registers, and deliver monthly and final performance reports. The contract runs from October 1 2026 through March 31 2028 (≈18 months). • Manage application development, technical assistance, and fair selection processes for all four programs. • Conduct at least six in‑person information sessions (Oʻahu, Kauaʻi, Maui, Molokaʻi, Hilo, Kona) plus one virtual session. • Administer contracts for ~150 projects, track deliverables, payments, and compliance. • Perform site‑visit evaluations, produce detailed reports, and support audits. • Provide regular communication, monthly status reports, and a master contract register. • Ensure all work aligns with HTA guidelines, cultural considerations, and regulatory requirements.