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City of Santa Ana·California

Movies in the Park and Inflatables

Closes 4/1/2026$30k – $80kRequest for Proposal
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Description

The City of Santa Ana is seeking a qualified vendor to provide complete outdoor‑movie services—including inflatable screens, high‑lumens projectors, sound systems, Bluetooth‑enabled Spanish audio, power generation, staffing, and licensing—for a series of Friday‑night community events in June and July 2026. Optional inflatable play structures may be added for a separate fee. The contractor must handle setup, operation, teardown, and weather‑related rescheduling at no extra cost, and must meet strict insurance, licensing, and local‑preference requirements. • Provide a 25 ft × 15 ft inflatable screen, 5,500‑lumens projector, ≥1,000 W speaker system, and Bluetooth headphones for Spanish translation. • Supply staffing (screen operator, technicians, uniformed crew) for each event, and manage all permits, licensing, and insurance. • Optionally quote and operate inflatable bounce‑house attractions; must give 30‑day notice for additional City events.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Jacques Lam(Buyer)

[email protected]

Key dates

Opened
3/3/2026
Questions due
3/17/2026
Pre-bid meeting
3/10/2026
Closes
4/1/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
532310
Solicitation №
26-024

Budget estimate

$30,000 – $80,000

The contract covers six Friday‑night events plus optional inflatables. Assuming a base rate of $4,000–$6,000 per movie night for screen, projector, sound, staffing, and licensing, the core services could total $24,000–$36,000. Adding a modest allowance for insurance, travel, and contingency (≈15 %) brings the range to roughly $28,000–$41,000. If the City elects to add inflatables for any or all events, an additional $2,000–$5,000 per inflatable setup could push the overall ceiling toward $70,000–$80,000. Therefore a reasonable expected budget range is $30 k to $80 k.

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