Conference Venue, Catering, and Event Support

Integral Care is seeking a qualified venue to host its Annual Employee Training Conference, a two-day professional development event scheduled for February 10-11, 2027, in Austin, Texas. The selected vendor will provide comprehensive event services, including event planning coordination, onsite staffing, meeting and breakout rooms, audiovisual services, catering, and event-day operational support. The conference will serve approximately 500-600 staff, with up to 600 attendees per day, and requires a fully ADA-compliant facility. The vendor must provide tiered pricing options, an itemized rate sheet, and all required documentation as outlined in the RFP. Key considerations include: • Event planning and coordination • Onsite staffing and management • Meeting and breakout rooms • Audiovisual services • Catering and dietary accommodations • Event-day operational support • ADA compliance and accessibility • Tiered pricing options and itemized rate sheet