Ice for City Festivals

The City of Chicago’s Department of Cultural Affairs and Special Events is seeking a vendor to supply and deliver a variety of ice products—including electric ice chest rentals, dry ice, bagged ice in multiple sizes, and large ice blocks—to support city festivals and special events. The contract is a small‑order, fixed‑price solicitation with a total ceiling of $250,000 and a 36‑month base term (with one optional 12‑month extension). Vendors must be registered in the city’s iSupplier system, file an Economic Disclosure Statement, provide certificate of insurance, and submit all required bid attachments by the deadline. The scope includes daily replenishment of ice during events, rental and return of electric ice chests, and off‑site disposal of unused ice. • Supply and deliver specified quantities of dry ice, bagged ice (7 lb, 22 lb, 40 lb, and snow bags), and 100‑lb ice blocks. • Rent and maintain electric ice chests capable of holding 50 × 22‑25 lb bags, with daily refilling and post‑event removal. • Comply with all insurance, EDS, and sanitary requirements; all freight costs are FOB the City of Chicago. • Contract term of 36 months (possible 12‑month extension) with a $250k maximum compensation.